Discernment Process

The Association Moderators, Association Committee on Ministry Chairs, Association Ministers and the Conference Minister have met several times, in various configurations, over the past few years to discuss the State of the Associations.  

Based on those meetings, a report from Rev. Nikki Stahl was first presented at the October 2022 Fall Association Meeting and then updated and re-presented at the Spring 2023 Spring Association Meeting. 

After reviewing these reports, Rev. Arlene Turner brought forth a motion "to direct the executive committee of the Heart of Texas Association to evaluate the state of the Association and explore the option of dissolution of the Association and its impact to local churches....and that this study be carried out this year and a report made available one month before the recommendation to be presented at the Heart of Texas Association Fall Meeting, tentatively scheduled for October 28, 2023, for discussion and vote." 

The motion came from a voting Association delegate from the floor and not dictaed, requested, or forced by the Conference. 

In response to the motion, Association delegates voted to table the motion for more information and time to discern with the request that the Executive Committee establish a discernment process in order that the whole of the Association could have opportunities to learn, ask questions, and consider before proceeding.   

At the Spring 2023 meeting, a motion was brought forth from the floor. The original motion read as follows: 

• Given that we have only 17 active churches in the Heart of Texas Association.
• Given that of those 17 active churches only 11 churches paid 100% (more or less) of their dues to the Association last year. And 3 churches paid 0% of their dues. And 2 churches paid less than 50% of their dues. So of the over $24,000 this Association should have received, the Association actually received almost $15,000 which was still almost $500 short of expenses.
• Given that the Association’s income is mostly allotted to the 1⁄4 time, below ministerial norm, Association Minister salary of $12,500 with no benefits or pension. How embarrassing to say that we as a denomination stand for economic justice.
• Given that the Association income barely covers salary, the Association therefore has no resources available for training and new church starts, much less for community outreach and social justice programs.
• Given that many conferences in the United Church of Christ have transitioned into conferences assuming the responsibilities of the associations to streamline resources and enable focused ministries with much success.
• Given that the South Central Conference is presenting a plan to improve the functioning of the Committee on Ministry by dividing them into 4 committees each focused on one area of responsibility, namely the discernment process, pastoral support, local church support, and fitness review.

I hereby make a motion to direct the executive committee of the Heart of Texas Association to evaluate the state of the Association and explore the option of dissolution of the Association and its impact to local churches. I further add that this study be carried out this year and a report made available one month before the recommendation to be presented at the Heart of Texas Association Fall Meeting, tentatively scheduled for October 28, 2023, for discussion and vote.

Note: This motion was tabled so that we could structure a discernment process. 

First and foremost, this is actively being considered because the motion above, yet there are other reasons for us to faithing consider: 

• With fewer and fewer resources (money, volunteers), many Associations are finding it challenging to effectively and efficiently do the important work of an Association. The New Orleans Association is unable to afford to pay an Association Minister. The Houston Association is exploring what they might be able to do with their funds if they did not employ an Association Minister. The North Texas and Heart of Texas Association can only afford a 1/4-time Association Minister even though there is enough work for a full time position.
• The current dues amount in Heart of Texas Association and/or the participation level of the local churches within the Association does not meet the threshold for operating an effective, life-giving ministry of an Association - salary for Association minister, resources for COMs, financial support for clergy/MID/youth, etc. Additionally the majority of other business costs to to run an Association are being covered by the Association Minister and/or other Association members: website hosting, software, computers, travel expenses (hotel, food), etc.  See Association Costs.
• To save money, the Association Minister is paid as a independent contractor therefore does not benefit from housing allowance and other financial/tax benefits as if hired as a clergy employee including pension. 
• The work of the Committees on Ministry is vast and, even in a well-tuned committee's as our own, COMs are unable to adequately address every responsibility laid out the Manual on Ministry (Members in Discernment, Support Authorized Ministers, Support Local Churches) and the coming Manual on Local Church. This is a disservice to our authorized ministers and the local churches. 
• Finding volunteers has become increasingly more challenging. Or it's the same individuals over and over which is leading to burn out and we are limiting ourselves to the same voices over and over. 
• There is duplication of work and resources across the associations. 
• Research is showing that in order for churches and church bodies to survive and thrive, there is a growing need to unify talent and resources. Ultimately our call is to spread the Good News of Jesus. We want to ensure that the United Church of Christ is a voice of that Good News in the years and centuries to come.  

New Orleans Association entertained a motion to dissolve their assocation at their Spring 2023 meeting but like us voted to undertake a discernment process. A discussion was convened at their Fall Association Meeting. Contact: Carol Etter. 

**Carol Etter has put together a presentation Roadmap to our Future based on the 2075: Building the Future Today and proposed Conference Constitution and Bylaws. 

North Texas Association is actively studying and looking at a discernment process for possible dissolution. You can follow their discernment process at https://www.ntaucc.org/discernment. Contact: Rev. Jacob Brenton.

Houston Association leaders continue to explore dissolution. Contact: Rev. Leslie Jackson.

Heart of Texas Association is by no means the only the Association that is discerning whether or not to dissolve.

*2024 BOD communications now contradicts previously the communicated acceptance of many of these pieces so it is unclear where Associations may be. 

You can talk to your local pastor, Association Moderator (Rev. Jimmy Watson), or Association Minister (Rev. Nikki Stahl). If you have specific questions about how Committees of Ministry operate in the Association today, contact Rev. Charles Stark, COM Chair.

Local churches may be gathered together in regional bodies called Associations. Local churches often give financial support to the association to support its activities. The official delegates of an association are all authorized ministers within the bounds of the association together with lay delegates sent from each local church.

There are currently four Associations (Heart of Texas, North Texas, Houston, and New Orleans) within the South Central Conference (SCC).

United Church of Christ Constitution Article IX Paragraph 44

"An Association is that body within a Conference of the United Church of Christ which is composed of all Local Churches in a geographical area, all Ordained Ministers holding Standing or Ordained Ministerial Partner Standing therein, all Commissioned Ministers and Licensed Ministers in that Association."

 The functions of the Association include:

1. Provide primary oversight and authorization of authorized ministers and local congregations through Committee on Ministry and Association members.
2. Support local churches and authorized ministers within the Association and serving as an ecclesiastical link between the local congregation and the larger UCC. through Association Minister and/or Committee on Ministry.

The association ordains new ministers, holds ministers' standing in covenant with local churches or other entities, and is responsible for disciplinary action usually through a Committee on Ministry (COM).  

United Church of Christ Constitution Article IX Paragraph 46

"An Association is that body which determines, confers, and certifies to the standing of the Local Churches of the United Church of Christ within its area." 

From United Church of Christ Bylaws Article II Paragraphs 168-175

An Association...

• is concerned with the welfare of all Local Churches within its boundaries.
• seeks ways and means to assist Local Churches when they are undergoing unusual difficulties requiring help beyond their own resources.
• offers encouragement, guidance, and assistance in the organization of new Local Churches.
• receives Local Churches into the United Church of Christ with the counsel of the Conference
• covenants with members of the United Church of Christ within that Association as together they discern God’s call to authorized ministry and prepare for ordination, commissioning or licensing.
• ordains, commissions, and licenses qualified candidates; grants standing as a covenantal relationship with Ordained Ministers, Licensed Ministers, Commissioned Ministers, persons with Ordained Ministerial Partner Standing; certifies to, transfers, and terminates Ordained Ministerial Standing, Ordained Ministerial Partner Standing, commissioned ministerialstanding and licenses; installs Ordained Ministers and persons with Ordained Ministerial Partner Standing; covenants with Licensed Ministers, Commissioned Ministers, and the Local Churche to which they are called; grants Privilege of Call and Leaves of Absence; reviews and ecclesiastically oversees Ordained, Commissioned, and Licensed Ministers and persons with Ordained Ministerial Partner Standing; and verifies that an Ordained Ministerial Partner has demonstrated knowledge of, and appreciation for, the history, polity, and practices of the United Church of Christ.
• receives and acts upon business referred to it by its Local Churches, it Conference, the General Synod, and other bodies.
• may petition and overture its Conference or the General Synod.

United Church of Christ Constitution Article IX Paragraph 45

"The boundaries of any new Association, or any adjustment of boundaries between Associations, shall be determined by the Associations concerned with the approval of the Conference or Conferences involved. The standing of an Association as a body of the United Church of Christ is determined by the Conference in which it is located."

South Central Conference (SCC) Constitution Article VI Section 1 

"Changes in Association boundaries shall be made by negotiations between the Associations affected, in consultation with the local churches involved, and in conversation with the Conference. As many functions as deemed desirable or cost efficient may be shared among Associations."

Local churches also are members of larger Conferences, of which there are 36 in the United Church of Christ. A conference may contain two or more associations, yet it may function as an association as well. Conferences are supported financially through local churches' contribution to "Our Church's Wider Mission" (OCWM). Conferences, like associations, are congregationally representative bodies, with each local church sending ordained and lay delegates. 

The four Associations that currently makeup the South Central Conference are 1) New Orleans, 2) Houston, 3) North Texas, and us, 4) Heart of Texas. 

United Church of Christ Constitution Article IX Paragraph 52

"Conference is that body of the United Church of Christ which is composed of all Local 313 Churches in a geographical area, all Ordained Ministers holding Standing or Ordained Ministerial Partner Standing in its Associations or in the Conference itself when acting as an Association, all Commissioned Ministers and Licensed Ministers in its Associations. 

Summary: One of the primary ecclesiastical functions of a conference is to provide support for the search-and-call process by which churches select ordained leadership. Conferences also support local church and authorized ministers,  provide significant programming resources for their constituent churches, such as Christian education resources and support, interpretation of the larger UCC's mission work, and church extension (growth and new church development) within their bounds. They serve as a connection between the local congregations and/or Associations to the wider church and a connection between the local congregations and ministries within the Conference.

Some Details according to the United Church of Christ Bylaws Article Paragraphs 176-186

A Conference...

• receives and acts upon business, requests, counsel, and references from Local Churches, Associations, the General Synod, and other bodies.
• provides names to the General Synod Nominating Committee as requested.
• may petition and overture the General Synod.
• chooses delegates and alternate delegates to the General Synod in accordance with the Constitution of the United Church of Christ and these Bylaws. A Conference receives from the Local Churches contributions for denominational support and keeps detailed records of the same.
• consults on a regular basis with the General Minister and President, or the General Minister and President’s designee, acting on behalf of the General Synod, to reach mutual agreement upon the percentage, or the dollar amount, of the undesignated gifts for denominational support to be retained for its own support. Upon the basis of the agreed upon percentage, or dollar amount, the Conference each month retains the amount necessary for its own support and forwards the balance to the treasury office the National Setting.
• maintains ecumenical and interfaith relations within its boundaries with other fellowships to the end that mutual understanding and cooperation may be advanced.
• discharges those duties and provides those services which will strengthen the witness of the United Church of Christ, such as:

1. Coordinating the work and witness of the Local Churches and Associations;
2. Rendering counsel to Local Churches and ministers in situations calling for help beyond their own resources;
3. Rendering an advisory service to Local Churches and to ministers with reference to pastoral search;
4. Establishing and maintaining Conference offices, Conference centers, institutions, and other agencies needful to its growth and welfare;
5. Sponsoring in-service training for ministers; and
6. Conducting conferences, retreats, clinics, and workshops.

South Central Conference Constitution Article II

The purpose of this Conference shall be to

1. Be the successor to and continue without break the work of the Texas Association of the Central South Conference of Congregational Christian Churches, that part of the Convention of the South of the Congregational Christian Churches within the boundaries of Texas and Louisiana otherwise known as the Plymouth Conference, and the Texas Synod of Evangelical and Reformed Church.
2. Promote the life and strength of the local churches and Associations within its boundaries, and to relate them to the life and work of the United Church of Christ in all of its expressions. It shall seek to promote and interpret the work of the General Synod by all means consistent with the Spirit of Christ. It shall encourage local churches of the Conference to develop a spiritual life, practice stewardship, and participate in Our Church’s Wider Mission. It shall be primarily responsible for the relationship of the Conference’s local churches to ecumenical and interfaith expressions congruent with our mission. It shall assist local churches in developing more meaningful programs, establish new local churches, and promote the general welfare of the local churches and authorized ministers through the services of Conference staff members.
3. Organize as a corporation in order to exercise any, all, and every power of a non-profit corporation organized under the applicable statutes of the State of Texas relating to religious and charitable organizations.
4. Own real property or hold title to such property for such religious, educational, philanthropic, and other related work as the Conference may undertake, and to purchase, own, receive, manage, and care for; transfer, lease, mortgage or otherwise encumber, sell and convey real property for investment and for other general purposes of the Conference; and
5. Own, receive, hold, invest, collect, use, sue for and recover, reinvest, manage, administer, and disburse, as trustee or otherwise, for the use and purpose of the Conference, or any other religious, educational, or philanthropic object, or personal property of any kind.

United Church of Christ Constitution Article IX Paragraph 53

"The boundaries of any new Conference, or any adjustment of boundaries between Conferences, shall be determined by the Conferences concerned with the approval of the General Synod. The standing of a Conference as a body of the United Church of Christ is determined by the General Synod." 

Functionally, the boundaries are established by the Council of Conference Ministers with the final approval being voted on by the General Synod.

• Jesus Authority as the head of the Church
• Local Congregation Authority to determine its own worship style, organization, pastoral leadership, constitution and bylaws
• Association Authority to create Committees on Ministry and support local churches as it determines best for its context
  • Committee on Ministry Authority to recognize new churches, provide ministerial oversight of clergy, to determine ministerial standing, and to authorize new persons to serve in ministry in and on behalf of the UCC.
  • Ecclesiastical Council Authority to affirm the work of Committee on Ministry as a final act of ministerial authorization for new clergy
• Conference Authority to select representatives to General Synod, to collect the monies for Our Church’s Wider Mission, and to support local churches as it determines best for its context
  • If functioning as an Association, has the Association Authority described above.
• General Synod Authority to approve pronouncements, resolutions, and statements of witness; to set a budget; and to elect officers and the General Minister and President

Holy Spirit Authority to inspire people to live into the calling to BE the Church 

From the UCC Resource Exploring UCC History, Polity, and Theology

When a Conference functions as an Association, the Conference is responsible for the ecclesiastical functions of the Conference work in addition to the ecclesiastical functions of the Association(s). In other words, the Conference takes on the responsible for providing primary oversight and authorization of authorized ministers and local churches; therefore, the Conference ordains new ministers, holds ministers' standing in covenant with local churches or other entities, and is responsible for disciplinary action. Just like as when situated in the Association, this work is done through Committee on Ministry (COM). 

United Church of Christ Constitution Article IX Paragraph 58

"A Conference may exercise the functions of an Association when they are delegated to it by an Association or where no Association exists."

Yes! Out of the 36 Conferences within the United Church of Christ, 10 of them function as an Association with several other Conferences/Associations in discernment. 

• 7 have NO Associations: Florida, Kansas-Oklahoma, Minnesota, Northern Plains, Pacific Northwest, Penn Northeast and Southwest Conferences. 
• 3 have one or more Associations but also function as an Association for some local churches: Northern California & Nevada, Southeast, and Rocky Mountain Conferences.  

If someone has the history of the E&R boundaries prior to the formation of the UCC in 1957, please share as it is the assumption that the Associations roughly aligned with the E&R judicatory boundaries that existed in Texas and Lousianna. 

Yes, Associations were created at the formation of the SCC and they appeared to have been well funded and effeciently function for many (but not all) Associations at the time and for many years. 

It is important to remember several things:

1. In the past, Association Ministers were partially funded by the Conference. It was determined though that the Conference subsidizing the Association Minister did not honor the autonomy of the Conference and the Associations. As a result, funding of Association Minister was placed 100% onto the local churches within an Association.

2. In the past, some (but not all) Associations were able to afford Association Ministers for more hours and at a higher pay, and fund more ministires includng various demographic groups. At least one Association in the SCC has not been able to fund even a part time Association Minister -- ever!

3. SCC began with five associations, but one found it difficult to function on its own. South Texas Association experienced many of the same problems currently being experineced in all the SCC's Associations. South Texas Assocation merged with the Brazos Association to form the current Heart of Texas Association. 

Associations served local churches and the wider church well in the past. The question is Are Associations serving local churches and wider church well now and aiding in the sharing of the Good News of the Gospel? 

Reality is that churches are declining under this Association model. Some argue that our churhces will continue to decline if the Association does not exist. Maybe? But is this model really working? Or is there a more impactful way that our limited resources can be utlized and shared to spread the Good News?

The SCC is actively working* to put all the pieces in place in order that it can effectively function as an Association. 

• New staffing structure was approved by the Board of Directors at the January 14, 2023 board meeting. 
• Visioning document (2075: Building the Future Today) was released by the Conference Minister, with Board approval in April, which laid out plans including the division of labor for Conference Committees on Ministries. 
• Conference Constitution and Bylaws have been updated for Conference approval at the Conference Annual Meeting in May 2024. The proposed Conference Constitution and Bylaws outlines a flexible structure which will allow for the Conference to function as an Association in the event that an Association decides to dissolve (either now, in the immediate future, or even the far future) while maintaining a structure if Associations continue to exist. 
• Plan for COM transition to Conference being developed by the four Associations (Transition Plan for Association Committees on Ministry).
• Platforms for better communication and sharing of information/resources is currently being researched.  

*2024 BOD communications now contradicts previously the communicated acceptance of many of these pieces so the answer previously was the Conference is preparing, but the answer today is it is unclear. 

No! Associations have autonomy in their decision to exist or not. The Association's decision is independent from the other Associations, Conferences, and even local churches within the Association. 

A Conference may function as an Association for any defined local congregations within its geographical boundary even if Associations exists within that same geographical boundary. 

The actions of the of the Heart of Texas, North Texas, Houston and New Orleans Associations within the South Central Conference are independent and not reliant on the actions of other.  One or more Association(s) may dissolve while other(s) choose to remain in existence. 

Currently the Northern California & Nevada, Southeast, and Rocky Mountain Conferences function as Association in addition to having one or more Associations within their respective geographical boundaries. 

If a local church resides within an Association's geographical area, the local church may 1) decide to pursue/maintain standing with the Association and, thereby, the Conference or 2) pursue/maintain standing in the Conference only. Local churches may not pursue/maintain standing only in an Association.

 
If the local churches does not reside within an Association's geographical area, the local church must pursue/maintain standing with the Conference. Local churches may not pursue/maintaing standing only in the National Church.

• Standing of local chuch would be in the Conference (not Association) and approved/maintained through a Conference Committee on Ministry with members voted on by Conference members at Annual Meeting.
• Standing of authorized ministers would be in the Conference (not Association) and approved/maintained through a Conference Committee on Ministry Team with members voted on by Conference members at Annual Meeting. This includes the expenses of Committee on Ministry and MID costs (pychological reviews, etc.)
• Local church would no longer be responsible for Association dues.
• Association Ministers would no longer exist. Conference Constitution and Bylaws (both currnet and proposed) provide for the use of Conference Staff to provide meet the Conference's purposes.

Autonomy of the local church does not change if an Association exists or does not exist.  United Church of Christ polity is such that there is no UCC hierarchy or body that can impose any doctrine or worship format onto the individual congregations within the UCC. While individual congregations are supposed to hold guidance from the general synod "in the highest regard", the UCC's constitution requires that the "autonomy of the Local Church is inherent and modifiable only by its own action". United Church of Christ Constitution Article X Paragraph 18

This same article explains that autonomy is nested within coventantal relationship:

"The Local Churches of the United Church of Christ have, in fellowship, a God-given responsibility for that Church, its labors and its extension, even as the United Church of Christ has, in fellowship, a God-given responsibility for the well-being and needs and aspirations of its Local Churches. In mutual Christian concern and in dedication to Jesus Christ, the Head of the Church, the one and the many share in common Christian experience and responsibility."

For an overview of Local Church Covenental Relationship AND Autonomy see General UCC History & Policy slides 16-27.

Covenental relationship of the local church does not change if an Association exists or does not exist; local churches are still called to be in covenental relationship with the various expressions of the church (Conference, General Synod, National Church etc.).

United Church of Christ Constitution Article III Paragraph 6

"Within the United Church of Christ, the various expressions of the church relate to each other in a covenantal manner. Each expression of the church has responsibilities and rights in relation to the others, to the end that the whole church will seek God’s will and be faithful to God’s mission. Decisions are made in consultation and collaboration among the various parts of the structure. As members of the Body of Christ, each expression of the church is called to honor and respect the work and ministry of each other part. Each expression of the church listens, hears, and carefully considers the advice, counsel, and requests of others. In this covenant, the various expressions of the United Church of Christ seek to walk together in all God’s ways." 

For an overview of Local Church Coventant Relationship AND Autonomy see General UCC History & Policy slides 16-27.

Currently the Heart of Texas does not own any property. Assets of the Association can be found on our Balance Sheet which as of December 31, 2022 was about $35,000.

Currently there is no dissolution clause in our current Association bylaws but the Executive Committee approved a dissolution clause to be voted on at the Fall Association meeting. Following standard dissolution clauses in the UCC, assets of the Association would go to the Conference upon dissolution. 

Of the $35,000 assets (as of 12/31/22), about $9,600 is earmarked for youth and $14,000 is earmarked for scholarships. The Conference would have to honor those restricted funds since donations given for those specific reasons. Therefore, these assets would move into Conference restricted funds for youth and scholarship, respectively. 

The Heart of Texas Association does not own, or have claim, to any of the local church's properties within the Association, nor any of the local church's assets including buildings, bank account, etc. 

Since there will no longer be an Association, there would be no need for an Association minister. The Association minister would be free to enter Search and Call to pursue their next call to ministry as guided by the Holy Spirit.

There would be no change in authority for the Conference Minister as the current authority of the Association rests in the Association Committee on Ministry and Association members. If the Conference Functions as an Association, that new authority rests in the Conference Committee on Ministry and the Conference members.  Conference Committee members would be "staffed" by Conference members elected at Conference Annual Meetings, in lieu of by Associations members at Association Meetings. 

See Proposed Conference Constitution and Bylaws for more information on Conference Committee on Ministry Teams. *2024 BOD communications now contradicts previously the communicated acceptance of many of these pieces so the answer previously was the Conference is preparing, but the answer today is it is unclear. 

Both the current bylaws (Article III) and the proposed constitution and bylaws (Article XI) allow for calling Authorized Ministers and/or hiring Associate Conference Ministers and/or Directors and/or other Conference staff. The 2075: Building the Future Today mentions in several places utilizing Conference staff to help meet the goals of the Conference. Additionally, a new staffing model was adopted by the Board of Directors at their January Board meeting. The 2024 Budget which is due out soon may also shed some light on staffing plans in 2024, if any.   

Additionally, the four Associations are working with the Conference to develop a Transition Plan for Association Committees on Ministry.

*2024 BOD communications now contradicts previously the communicated acceptance of many of these pieces so the answer previously was the Conference is preparing, but the answer today is it is unclear. 

The function of the Conference does not change so everything outlined above in the question "What are the functions of a Conference?" still applies. 

• Support of authorized ministers and local churches
• Search and call support
• Demographic research
• Crisis management/consultation
• Pulpit supply
• Connection between local churches and the wider church
• Weekly clergy gatherings
• Weekly newsletter with news/events from around the Conference and in the wider church
• Best practice resources for clergy, board/councils, local churches, etc. 
• Ability to book one-on-one time with Conference Minister
• Annual meeting of the Conference
• and more...

Additionally, the 2075: Building the Future Today lays out a vision for the Conference and the way that the Conference will serve the Conference including:

• Funds for new church and church revitalization
• Clergy Leadership Academy to recruit, train and retain clergy which will provide for a deeper qualified pool of clergy for search and call. 
• Gathering funds to offset costs of speakers, travel, and expenses for annual meeting so that more local churches can participate.
• Clergy scholarship funds - not just reserved for members in discernment - to help offset higher education expenses.
• Regional youth events 
• Quarterly regional training events for clergy and lay leaders. 

*2024 BOD communications now contradicts previously the communicated acceptance of many of these pieces so the answer previously was the Conference is preparing, but the answer today is it is unclear. 

In regards to the proposed constitution and bylaws, there are several important pieces to address this question. *2024 BOD communications now contradicts previously the communicated acceptance of many of these pieces so the answer previously was the Conference is preparing, but the answer today is it is unclear. 

Article V Conference Members 

Registered Church Lay Delegate defined as "a church lay delegate whose name and contact information has been provided to the Conference for purposes of communication and verifying voting privileges" and states that in Section 4 Local Church Delegates that "local churches may register their church lay delegates with the Conference." If local church register's their church clay delegates with the Conference, then according to the Board Communication Policy, they will be notified of Board of Directors meetings, Conference Members' meetings (annual, special), and budget communications. 

Article VI Section 3 Notice of Conference Members’ Meetings

A. Notice of date, place, and business of any annual meeting shall be provided at least ninety (90) days prior to the meeting.

B. Notice of date, place, and business of any special meeting shall be provided at least thirty (30) days prior to the meeting.

C. Notice of Conference members’ meetings shall be communicated per Board Communication Policy.

Article VII 

Section 5 Board Meeting 

C. Notification

1. Regular Board meetings shall be announced at least fifteen (15) days prior to the meeting date.

2. Special Board meetings shall be announced at least seven (7) days prior to the meeting, or as soon as possible if the called meeting needs to occur sooner than seven (7) days.

3. Notification of Board meetings shall be communicated per Board Communication Policy.

G. Approved meeting minutes from Board meetings shall be posted on the Conference website and accessible to Conference members.

Section 7 Budget

B. Budget Communications

1. The Board shall communicate, per Board Communication Policy, the proposed budget, approved budget, and any adjustments to the budget.

ARTICLE XV – AMENDMENTS

The Constitution and Bylaws may be amended by a super majority at any Conference members’ meeting, provided that the proposed amendments have been communicated per Board Communication Policy at least six weeks prior to the Conference members’ meeting.

Additionally, anyone can subscribe to the Conference newsletter or follow news on the Conference website.

Article IX - CONFERENCE COMMITTEES

Section 3 Notification of Standing Committee Members

The Board shall publish standing committee members’ names on the Conference website.

Board Communication Policy (draft - still needs to be approved by the Board of Directors)

Purpose: The purpose of the Board Communication Policy is to establish to whom and how the South Central Conference Board of Directors will communicate notifications of Board of Directors meetings, Conference Members’ meetings, and budget communications with Conference Members.

The Board of Directors will communicate notifications of Board of Directors meetings, Conference Members’ meetings, and budget communications via email to 1) all authorized ministers and local churches with standing in the South Central Conference utilizing contact information in DataHub at the time of the communication and 2) any registered church lay delegates utilizing information provided by their local church. Additionally, the Board of Directors will place notifications on the Conference website.

The Board of Directors may, but is not required, to communicate notifications via newsletters, social media, and other communication mediums. 

The Board of Directors is not responsible for authorized ministers or local churches that do not keep their information current within DataHub.

The Board of Directors is not responsible for outdated registered church lay delegates contact information. The local church is responsible for ensuring that registered church lay delegate information is correct and accurate.

The Board of Directors will communicate notifications by the dates established in the Constitution and Bylaws.

*2024 BOD communications now contradicts previously the communicated acceptance of many of these pieces so the answer previously was the Conference is preparing, but the answer today is it is unclear. 

According to the proposed constitution and bylaws, there are several important pieces to address this question. It is important to remember that the constitution and bylaws have been written to be flexible for if and/or when it may have to function as an Association and if there are or are not Associations. *2024 BOD communications now contradicts previously the communicated acceptance of many of these pieces so the answer previously was the Conference is preparing, but the answer today is it is unclear. 

ARTICLE IV – REGIONS AND ASSOCIATIONS

Section 1 Definitions

A. Region: a sub-geographical boundary within the Conference.

B. Association: a cluster of local churches within a region of the Conference.

Article IX - CONFERENCE COMMITTEES

A. Nominating Committee

3. The Nominating Committee shall nominate for election by the Conference for each occurring vacancy in the

a. Board of Directors;

b. Nominating Committee;

c. Committee on Ministry Teams; and

d. General Synod delegates and alternates.

4. The Nominating Committee shall include these considerations when nominating individuals:

a. Have due regard to ensure regional and/or association representation;...

(meaning that nominating committee will ask and try their best to find representation from region/association for all items listed in 3 above. but if none found then they may fill from other regions/associations. Except see B below.)

B. Conference Committee on Ministry Teams

Each Committee on Ministry Team shall consist of

a. Five (5) persons, with each region represented at least once on each team, elected by Conference voting members as outlined in Article XII Elections...

(meaning each COM Team must have each region represented at least once)

C. Unified Fitness Review Committee

1. The Unified Fitness Review Committee shall consist of the following members appointed by the Board.

a. One (1) authorized minister from each region,

b. One (1) lay person from each region, and

c. Three (3) at-large members.

E. Church Development Committee

1. The Church Development Committee shall consist of five (5) persons including

a. Chair of the Conference’s Local Church Support Team;

b. Chairs of Association’s Committee on Ministry, if any;

c. With remaining persons appointed by the Church Development Committee in order that the committee has five (5) members total.

Article X Conference Minister

Section 3 Conference Minister Vacancy

Upon a vacancy occurring in the office of Conference Minister or when an interim Conference Minister is secured, the Board shall appoint a nine (9) member Search Committee, composed of four (4) authorized ministers and five (5) regional lay representatives with each region represented at least once, to proceed at once with the task of searching for and recommending

a successor.

Additionally, Conference Minster and Board of Directors are available for meetings, phone calls, emails etc. Conference members (authorized ministers, lay leaders and members of local churches) can be as active as they want to be!

There is NO change (increase or decrease) of local church autonomy. Local autonomy and covenental relationship are defined in the United Church of Christ Constitution and Bylaws.

The Conference's current bylaws and proposed constitution and bylaws include the same statement in the current bylaws:

Affiliations

The Conference shall have relation to the General Synod of the United Church of Christ as is described in those portions of the Constitution and Bylaws of the United Church of Christ adopted July 4, 1961, and as subsequently amended, which relate to Conferences of the United Church of Christ.

This question is really a UCC polity question. Reviewing above "If An Association Decides to Dissolve...How would local church autonomy change?" addresses this question as well. 

*2024 BOD communications now contradicts previously the communicated acceptance of many of these pieces so the answer previously was the Conference is preparing, but the answer today is it is unclear. 

Checks and Balances in current bylaws rests in open meetings of Board of Directors, voice and/or vote of Conference members at Annual or Special meetings, ability to call Special Meetings through Association and/or local churches, and serve on Conference committees including the Committee on Ministry.  These all still exist in the Conference's proposed constitution and bylaws.

ARTICLE VII – CONFERENCE MEMBERS’ MEETINGS

Section 2 Annual Meeting and Special Meeting of Conference Members

B. A special meeting of Conference members may be called by the Board; the Conference Minister; at least two Associations, should such exist; or by twenty-five (25) percent of the local churches to conduct Conference business.

Section 5 Voting at Conference Members’ Meetings

A. All Conference members shall have a voice.

Conference members defined as "ecclesiastical members of the Conference consisting of 1) all local church delegates and all authorized ministers who hold ecclesiastical standing in an Association or in the Conference, and 2) all members of these local churches."

ARTICLE VIII – BOARD OF DIRECTORS

Section 5 Board Members

B. Board meetings are open meetings unless the Board calls a Board executive session.

See also above question above: Will people on Conference committee's come from all areas of the Conference?

*2024 BOD communications now contradicts previously the communicated acceptance of many of these pieces so the answer previously was the Conference is preparing, but the answer today is it is unclear. 

According to the 2075: Building the Future Today regional gatherings and events will still occur! Additionally, local church autonomy is such that local churches can always plan gatherings with other churches. 

Quarterly Regional Training Events

Every quarter Conference staff will gather for the weekend with clergy (Fridays) and lay leadership (Saturdays) for a day-long training intensive in every region of the Conference. Inviting greater access and participation, these events will be targeted to needs identified by clergy and local congregations so that best practices, national resources, and expertise on topics can be brought to good use in all our churches. Potential Topics: Board onboarding and training, staff/parish relations training, evangelism and MissionInsite workshops, finance best practices, UCC history & polity, and more.

Regional Outdoor Ministry Events

Regional Outdoor Ministry events allow the Conference to bring collaborative concepts for day camp and overnight camp to each area geographically. These will be tailored to the availability of both facilities and attractions in each area that tie into what it means to be the United Church of Christ for our congregations’ youth.

These regional events (such like current association events) are not codified in the Conference's current bylaws and proposed constitution and bylaws allowing for flexibility in operations based on needs and resources. 

*2024 BOD communications now contradicts previously the communicated acceptance of many of these pieces so the answer previously was the Conference is preparing, but the answer today is it is unclear.